After a hurricane, a tree falls on a person property
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By Brandon Tomlinson
Managing Shareholder

After a hurricane, documenting damage thoroughly is crucial for securing the insurance compensation you deserve. Your claim risks being undervalued or denied without proper evidence, adding to recovery challenges. Navigating Florida’s insurance claims process can be daunting, with specific requirements and deadlines that must be met. Proper documentation plays a key role in improving your claim’s outcome.

This guide from Tomlinson Law Group offers essential tips for Florida homeowners on effectively documenting hurricane damage. It helps them build a strong claim and secure the compensation needed to rebuild and move forward.

Before the Storm: Preparing for Documentation

Preparing for a hurricane involves more than just securing your home—it’s also about getting ready to document any potential damage to ensure a smooth insurance claim process afterward.

Create a Home Inventory 

One of the most important steps you can take before a hurricane ever hits is to create a detailed home inventory. This inventory should include a comprehensive list of your personal belongings, including furniture, electronics, clothing, and other valuables.  

  • Detailed List of Personal Belongings: Go room by room and list all significant items. Include descriptions, purchase dates, and the estimated value of each item. For high-value items, consider noting serial numbers or other identifying information.
  • Photos and Videos of Property: Supplement your inventory list with pictures and videos. Capture images of each room, paying particular attention to valuable items. Don’t forget to photograph the exterior of your home, including any outdoor structures, landscaping, and vehicles.

Secure Important Documents

Ensuring that your critical documents are safe and easily accessible is vital to a smooth claims process. This includes your insurance policies and other documents that may be needed to verify ownership and value.

  • Insurance Policies: Keep copies of all relevant insurance policies, including homeowners, flood, and windstorm insurance. Review your coverage regularly to ensure it meets your needs, and store copies both digitally and physically in a secure location.
  • Mortgage Information: Your mortgage documents, including your lender’s contact information, should be stored alongside your insurance policies. These may be needed to coordinate insurance payouts.
  • Previous Appraisals: Keep these records handy if you’ve had appraisals done on your home or valuable items. They can serve as proof of value when filing your claim.

Backup Digital Records  

Physical copies of documents can be lost or damaged in a major disaster. Backing up these records digitally ensures that you still have access to them when needed.

  • Cloud Storage Solutions: Upload copies of your inventory, photos, videos, and important documents to a secure cloud storage service. This allows you to access them anywhere, even if your home computer is damaged.
  • External Hard Drives: Besides cloud storage, consider keeping a backup on an external hard drive that you can take with you if you evacuate. For added protection, make sure the drive is kept in a waterproof and fireproof container.

Immediately After the Storm: Initial Documentation

Before you begin documenting the damage to your property, ensure it’s safe. Downed power lines, flooding, and structural damage can all pose serious risks. If you’re unsure about the safety of your home, wait for local authorities or a professional to give the all-clear.

Once it’s safe to return to your property, take comprehensive photos and videos of all damage. This visual evidence is necessary for supporting your insurance claim and should cover every aspect of your home and belongings.

  • Exterior of the Property: Begin with the outside of your home, capturing images of roof damage, broken windows, damaged siding, and any other visible harm. Be sure to photograph outdoor structures like sheds, fences, and pools, as well as any damage to landscaping.
  • Interior Rooms: Move inside and document each room, focusing on structural damage, water intrusion, and damaged personal items. Take wide shots to show the overall impact and close-ups to capture specific details.
  • Personal Property: Document all damaged personal belongings, including furniture, electronics, appliances, clothing, and valuables. Include any items listed in your pre-storm home inventory.
  • Surrounding Landscape and Structures: Don’t forget to photograph the surrounding landscape, including fallen trees, debris, and any damage to driveways, walkways, or outdoor living spaces.

Note the Date and Time

When taking photos and videos, ensure that the date and time are recorded. Your camera or smartphone can often do this automatically. 

Working with Professionals

Hiring professionals can significantly strengthen your claim. Consider bringing in a public adjuster to assess the damage and provide an objective report. When obtaining repair estimates, use licensed contractors and gather multiple quotes to ensure accuracy. During the insurance adjuster’s visit, be prepared with all documentation and keep a detailed record of your interactions.

Common Mistakes to Avoid

To maximize the success of your claim, steer clear of these common pitfalls:

  • Delaying Documentation: Don’t wait too long to document the damage. The sooner you record it, the stronger your claim will be.
  • Discarding Damaged Items Too Soon: Keep all damaged items until they’re fully documented and assessed by your insurance adjuster.
  • Relying on Memory: Instead of recalling damage from memory, rely on detailed photos, videos, and written records.
  • Overlooking Policy Details: Take the time to read and understand your insurance policy thoroughly. Knowing your coverage limits and exclusions is crucial for avoiding surprises during claims.

Secure Your Claim, Secure Your Future

Proper documentation is the foundation of a strong insurance claim after a hurricane. By following these best practices, you can protect your rights and secure the compensation you deserve. At Tomlinson Law Group, we specialize in helping Florida homeowners navigate the complexities of hurricane damage claims. If you’re facing challenges with your claim or want expert guidance from the start, our experienced legal team is here to help. Contact us today for a free consultation, and let us advocate for the full recovery you’re entitled to.

About the Author
Brandon Tomlinson has a decade of expertise in Insurance Claim Law and Litigation, specializing in drafting and reviewing legal documents. He began his career defending insurance carriers in various areas, gaining a comprehensive understanding of both insurers' and plaintiffs' positions. His experience as an Investigator for the Public Defender and working in construction further broadened his skill set. Before founding Tomlinson Law Group in 2016, he worked at an international law firm and served as Managing Shareholder at another firm, where he managed employees and the litigation department. Now, as Managing Shareholder at Tomlinson Law Group, he handles property damage claims for restoration companies, homeowners, and businesses.